The Ultimate Guide to Office Equipment Maintenance
by Laila Batool | MAY 12, 2023
In today’s fast-paced business world, the maintenance of office equipment is crucial to foster a productive and efficient work environment. From laptops and internet connections to furniture, stationery, and printers, providing employees with the necessary tools is essential.
This comprehensive guide will delve into the significance of office equipment maintenance and explore how companies can use WORKDAYSTREAM’s online human resource system to streamline and optimize the entire process.
What is an Equipment?
An equipment in a company refers to the physical assets and tools used in the business's day-to-day operations. Equipment can vary depending on the industry and nature of the company but generally includes items such as computers and laptops, internet connection, printers and photocopiers, office furniture, kitchen supplies, vehicles, stationery, etc.
How does WORKDAYSTREAM facilitate the maintenance of office equipment?
WORKDAYSTREAM’s equipment management dashboard offers a comprehensive solution for companies to efficiently track, monitor, and update the status of their office equipment.
Thus, WORKDAYSTREAM empowers company owners to have a holistic view of their equipment records in the following ways:
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Equipment Record Overview:
The dashboard provides a centralized view of all equipment records, including the name of the equipment user, equipment name, specific equipment ID, purchase date, cost, and status. This consolidated overview enables company owners to quickly assess the status and usage of each piece of equipment.
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Equipment Tracking and Identification:
Each equipment item is assigned a specific ID, allowing easy identification and tracking. By associating equipment with users, the dashboard provides clarity on who is responsible for each piece of equipment, enhancing accountability and reducing the chances of loss or misplacement.
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Purchase History and Cost Tracking:
WORKDAYSTREAM’s dashboard also captures each equipment item’s purchase date and cost. This feature lets company owners track when and where the equipment was purchased, enabling better financial management and budgeting.
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Status Management:
The dashboard’s equipment management section offers a convenient way to update equipment status. It presents four options: stocked, deployed, assigned, and damaged. With just a few clicks, company owners can mark equipment as stocked (available in inventory), deployed (in active use), assigned (allocated to a specific user), or damaged (in need of repair or replacement).
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Real-Time Updates:
The dashboard provides real-time updates, ensuring that the equipment status is always accurate and up to date. This real-time visibility allows company owners to make informed decisions regarding equipment allocation, repairs, and replacements.
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Streamlined Communication:
WORKDAYSTREAM’s equipment management dashboard streamlines communication related to equipment issues. Suppose a piece of equipment is damaged or requires maintenance. In that case, company owners can easily update the status through the dashboard, triggering automated notifications to the relevant teams responsible for repairs or replacements.
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Enhanced Efficiency and Productivity:
By using the equipment management dashboard, company owners can save time and effort that would otherwise be spent on manual record-keeping and status updates. This efficiency allows for better resource utilization and improved organizational productivity.
The Bottom Line!
WORKDAYSTREAM’s equipment management dashboard offers a seamless and user-friendly solution for tracking, monitoring, and updating the status of your office equipment. Utilize WORKDAYSTREAM’s powerful equipment management dashboard to easily streamline your business processes and get the most out of your office equipment.